Crafting a professional email to send your resume can greatly enhance your job application prospects. An effective subject line captures the recipient’s attention and encourages them to open your message, establishing a positive first impression. A well-structured email ensures clarity and professionalism, making it easier for hiring managers to assess your candidacy. Including a brief introduction about yourself in the email body adds a personal touch, creating a connection with the reader and showcasing your enthusiasm for the position. For those seeking guidance, this sample email for internship application provides a practical example to emulate in your communication.
How to Send Your Resume by Email: The Best Structure
So, you’ve found the perfect job listing and you’re ready to send your resume? Awesome! But before you hit that “send” button, let’s talk about how to structure your email. The way you present yourself in your email can make a big difference in how your resume is received. Here’s the lowdown on crafting the ideal email to accompany your resume.
1. Use a Clear Subject Line
The subject line is like the storefront of your email. You want it to be clear and catchy! Here are a couple of tips for a winning subject line:
- Be Specific: Include the job title you’re applying for.
- Keep It Professional: Avoid any emoji or informal phrasing.
- Example: “Application for Marketing Manager – John Doe”
2. Start with a Polite Greeting
Who are you talking to? Always address the hiring manager or recruiter by their name if you know it. If you don’t, a friendly “Hi” or “Hello” will do just fine. Remember to include a comma after their name!
3. Write a Brief Introduction
Your introduction should quickly cover the essentials:
- Who you are
- The position you’re applying for
- A quick mention of how you found the job (if relevant)
Example:
Hi [Hiring Manager's Name],
I hope this message finds you well! My name is John Doe, and I’m excited to apply for the Marketing Manager position I found on your company’s careers page.
4. Highlight Your Attached Resume
Here’s the part where you explicitly mention your resume. It’s a good way to direct their attention where it needs to go:
- Indicate that your resume is attached.
- Optionally, mention what’s included in your resume that makes you a great fit.
For instance:
I've attached my resume for your review. I have over five years of experience in digital marketing and a proven track record of increasing online engagement for brands similar to yours.
5. Call to Action
Wrap it up with a polite request. This could be asking for an interview or simply expressing your eagerness to discuss your application:
- Be positive and open.
- Make it clear you’re eager to hear back.
Example:
I would love the opportunity to discuss my application in more detail. Thank you for considering my application, and I look forward to hearing from you soon!
6. Closing and Sign-off
Finish your email with a polite closing. “Best regards,” or “Sincerely,” works great followed by your name. Make sure to include your contact information too!
| Common Closings | Example |
|---|---|
| Best regards, | John Doe [email protected] (555) 123-4567 |
| Sincerely, | Jane Smith [email protected] (555) 987-6543 |
7. Attach Your Resume and Double-Check Everything
Before you hit send:
- Ensure your resume is actually attached—don’t make the classic mistake of forgetting!
- Check for typos or grammatical errors. A clear and polished email is a must!
- Consider formatting your resume in PDF to preserve its layout.
And there you have it! Following this structure will help you craft an email that boosts your chances of making a great first impression. Happy job hunting!
Sample Emails for Sending Your Resume
1. Applying for a Job Opening
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am excited to apply for the [Job Title] position at [Company Name], as advertised on [Job Platform]. Attached is my resume for your review.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
2. Referral from a Current Employee
Subject: Resume Submission – Referral from [Employee’s Name]
Dear [Hiring Manager’s Name],
I hope you’re doing well. I was referred to this opportunity by [Employee’s Name], and I’m eager to apply for the [Job Title] position. Attached is my resume, which outlines my relevant experience.
I appreciate your consideration and hope to speak with you soon.
Warm regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
3. Following Up on an Application
Subject: Follow-Up on [Job Title] Application
Dear [Hiring Manager’s Name],
I am writing to follow up on my recent application for the [Job Title] position submitted on [Date]. I have attached my resume again for convenience.
Please let me know if there are any updates regarding my application status. Thank you for your time, and I look forward to hearing from you soon.
Kindest regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
4. Sending Resume for Internship Consideration
Subject: Internship Application for [Position Title]
Dear [Hiring Manager’s Name],
I hope you are well. I am a [Your Degree or Major] student at [Your University], and I am writing to express my interest in the [Internship Title] internship at [Company Name]. My resume is attached for your consideration.
Thank you for your time. I look forward to the possibility of working with your team.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
5. Networking Opportunity
Subject: Resume Submission – Opportunity to Connect
Dear [Recipient’s Name],
I hope this email finds you well. I wanted to reach out to share my resume with you, as I am seeking new opportunities in [Industry or Field]. Your insights into [Company Name or Field] would be incredibly valuable, and I would appreciate any advice you might have.
Thank you for your time, and I hope we can connect soon.
Best,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
6. Applying for a Position after a Career Break
Subject: Application for [Job Title] After Career Break
Dear [Hiring Manager’s Name],
I am writing to apply for the [Job Title] position at [Company Name]. After taking a career break to [briefly explain reason, e.g., care for family or personal development], I am eager to return to the workforce. Attached is my updated resume for your review.
I appreciate your consideration and look forward to discussing my experience with you.
Warm regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
7. Cold Email for Potential Job Opportunities
Subject: Inquiry about Potential Job Openings
Dear [Recipient’s Name],
I hope you are having a great day. I am reaching out to express my interest in potential job opportunities within your team at [Company Name]. Attached is my resume, which showcases my skills and experiences.
Thank you for considering my application. I am looking forward to any opportunities that may be available.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
What is the best way to send a resume via email?
The best way to send a resume via email involves several key steps. First, a clear and concise subject line should be created. The subject line should include the job title and your name, which helps the recipient quickly identify the purpose of the email. Next, the email should include a professional greeting. The greeting should address the hiring manager or recruiter by name, if known, to personalize the communication. The body of the email should contain a brief introduction explaining your interest in the position and a summary of your qualifications. Additionally, the resume should be attached in a standard file format such as PDF or Word, ensuring that the file name is professional and includes your name. Finally, a polite closing statement should be included, along with your contact information, to encourage further communication.
What should be included in the email when sending a resume?
When sending a resume via email, several essential components should be included. Firstly, a subject line should clearly reflect the content of the email, typically including the job position and your name. The email body should start with a formal salutation, addressing the recipient respectfully. It is important to include a brief introduction that explains your intent, such as applying for a specific job opening, along with a succinct overview of your qualifications. Additionally, the email should mention any attachments, specifically the resume and cover letter, while using a polite tone to encourage the reader to review these documents. Finally, the email should conclude with a courteous sign-off and include your contact information for a potential follow-up.
How can I ensure my resume email is professional?
To ensure your resume email is professional, several guidelines should be followed. First, use a professional email address that includes your name, avoiding nicknames or casual elements. Second, start with a clear and informative subject line that specifies the purpose, such as “Application for [Job Title] – [Your Name].” Next, format the email with proper grammar and spelling, avoiding casual language or emojis. The body should include a formal greeting and a concise introduction that explains your application intent, along with a summary of relevant skills and experiences. Ensure that your attachments are properly labeled, ideally with your name and the document type, like “John_Doe_Resume.pdf.” Lastly, close with a professional sign-off and include your full name along with contact information to maintain a formal tone throughout the communication.
What file format should I use when sending my resume by email?
The recommended file format for sending a resume by email is typically PDF or Microsoft Word. Using PDF ensures that the formatting remains consistent regardless of the recipient’s operating system or software, avoiding potential misalignment of text and images. Microsoft Word is also widely accepted, particularly if specified in the job application instructions, yet it is essential to save the file in a compatible version to avoid opening issues. When naming the file, include your name and the document type to facilitate easy identification, such as “Jane_Smith_Resume.pdf.” Ultimately, choosing the correct file format enhances professionalism and makes it easier for potential employers to review your application.
And there you have it! Crafting a winning email to send your resume can definitely feel like a chore, but with the right tips and sample, you’ll be well on your way to impressing potential employers. Remember to keep it friendly yet professional, and you’ll shine brighter than the rest. Thanks for hanging out and reading—I’m glad you did! Feel free to drop by again later for more tips and tricks to help you land that dream job. Good luck, and go get ’em!